Today one of the challenges we face is just as the internet is an amazing avenue to market your website, products and even yourself it is equally an amazing way for disgruntled users to tarnish your otherwise good name. The internet has given a voice to everyone. Good bad or indifferent people of all walks of life speak their minds freely in every conceivable way on the internet. They also tend to be braver and more disrespectful as they can use the anonymity of the internet to hide behind. So with that said if you work in an online environment long enough you are going to upset someone enough where they will feel it necessary to berate you beyond reproach. I know for a fact most of these people would never act this way or even say anything at all however that isn’t what we are dealing with here.
Let’s say for the sake of argument that you did in fact make an honest mistake and messed up a customer’s order. Maybe you shipped it late or you sent the wrong item. This customer decides that this is the end of the world blasts you on the popular forum or facebook page. If it was in fact your fault, admit it. Respond politely, honesty and with dignity. Accept responsibility for the mistake. Your customer absolutely doesn’t want to hear nor do they care that the UPS or FEDEX guy didn’t show up on time. The only thing they know is they ordered a particular item and you failed to deliver it. So own up and apologize publicly. You would be amazed at what a simple apology can do to calm an irate customer. Now let us say this doesn’t calm them down. Publically offer to make it right. Perhaps offer a coupon code for them to use on their next purchase. What is important here above all else is to take the high road and maintain integrity. Do not under any circumstances lose your cool and retaliate. Continue to offer to help the customer and anyone else reading the post will quickly see who is trying to fix the situation and who is simply there to stir up trouble.
Another solution is heading it off before it ever happens. If you know you did something wrong, such as you discovered you sent the wrong part to the customer because you attached the wrong shipping label to a package, call them first. Do not wait for the customer to be surprised. If you call them before they notice it shows you are on top of your game as a company and it will also give you the opportunity to control the flow of information. You can apologize for the mix up before the customer even has time to get mad about it. More often than not this will solve the problem assuming you have the correct part on the way.
Once again I cannot emphasize enough how important it is to maintaining a high level of composure. Trust me when I say you will be tested like never before. People will say horrible things, make threats and demand ridiculous actions from you. Simply apologize and offer reasonable solutions. Never argue as it will only escalate the situation and make you look unsympathetic. Again if they are acting like a crazed person on the internet it will quickly become evident. If you have a particularly tricky situation give us a call and we will do our very best to help you smooth over a bad situation.